Furniture & Prop Hire Booking Form

Your Signature

Completion of this booking form and payment of your deposit are considered by us to set

out the whole contractual agreement between you and Nikkita Palmer Designs for the hire of items / the sale of bespoke products and the use of Nikkita Palmer Designs service. It is your responsibility to check all the details in the booking form are complete and accurate as this is the document we work to when completing your order.

Signing and submitting of this booking form is the conformation that you agree to all of the terms and conditions outlined below and that these now form the basis of our contractual agreement.

Terms and Conditions

Hire Period

  • During the period of hire, the hirer is solely responsible for the hired goods and must insure against all risk.

  • All orders are for the single event stated.

  • The hire period is for your single event, including delivery and collection over a period of no

    more than 3 days. We usually deliver/collect the day before and collected/returned the day after your event. The time will be arranged prior to the event and are subject to our terms and conditions

  • Any extensions to your hire period must be confirmed with Nikkita Palmer Designs prior to the event, extensions may result in additional charges.

  • Nikkita Palmer Designs are not responsible for the late arrival of guests or a late start to your event. Any extensions of your hire period will be charged for and are only possible if the goods are available in the extended time required.

  • The items shall, at all times, remain the property of Nikkita Palmer Designs

  • Due to the nature of some of the hire items there may be a compulsory setup and pack down

    charge included.

Delivery and Collection:

  • Our delivery service comes at an additional cost dependent on the quantity of items hired and the distance for delivery. This will always be quoted/discussed during the booking of your items.

  • Nikkita Palmer Designs will always make every effort to deliver/collect the hire goods at the agreed specific time, however, it will not, under any circumstances, accept liability for any expenses borne by the customer for any delay in delivery or collection.

  • In the unlikely event that we will be delayed later than one hour of your delivery/collection slot, we will always call the main contact for the hire.

  • Unsociable hours delivery/collection may result in additional charges (before 9am - after 6pm)

  • On delivery, access must be relayed to Nikkita Palmer Designs prior to the event and booking

    so that we can arrange an appropriate team for delivery.

  • There must be a sufficient space at the entrance of the event location in order for Nikkita Palmer

    Designs to unload the hire goods safely.

  • Any fields, hills, lifts or stairs must be discussed with Nikkita Palmer Designs prior to delivery,

    failing to do so may result in additional charges.

  • Upon receipt of the items, the customer must inspect all items. In the event of shortage or

    damage, it is the customers responsibility to mark this at the time of delivery. If the customer fails to do this, the items will be deemed to have been delivered in a clean and undamaged condition. If there is no-one to check the items on delivery, they will be deemed to have been delivered in a clean and undamaged condition.

  • The customer agrees to return the items/ prepare the items for collection in the same condition they were delivered, at the time period agreed. Failure to return/prepare the items on time will result in an additional charge.

  • Some items will be delivered/collected in secure/appropriate packaging. Items should be returned to us in this same packaging to avoid damage during transportation. Failure to do this will result in an additional charge to cover packaging costs.

Collection and drop off:

  • If arranged prior to the event, some of our hire items can be collected/returned from our workshop at an agreed time and date.

  • Items must be transported in a safe and secure manner to avoid damage/loss of goods. Failure to do this will result in additional damage charges.

    Responsibilities

    All hired goods are the responsibility of the hirer whilst in their possession.
    We strongly advise that you obtain suitable insurance for all items hired from Nikkita Palmer Designs

  

Damages:

  • Damages and loss will be charged for at a minimum of three times the hire price of the goods. Larger items such as tables and benches will be subject to a higher charge depending on the damage caused.

  • Additional charges will be invoiced and are payable within 7 working days. Damage costs will be applied in respect of the time taken to repair the damage. If items are beyond repair or lost, items will be charged at the current market rate as well as for future losses of hire.

  • All hire items are for indoor use only, unless stated otherwise or previously arranged when booking.

     

Security:

  • The stock must be stored securely, especially on occasions where goods are hired over night. All lost or stolen items will be charged for, including loss of hire and damages.

Cleaning:

  • All goods will be supplied in a clean, ready to use condition.

  • All items must be returned in an equally clean condition.

  • Failure to return items in a clean condition will result in an additional charge. Please note, this

    does not apply when items are hired at a price which includes washing up e.g. vintage china.

  • Please removed red wine, water marks or candle wax from all tables before returning. Excessive

    staining will be charged for.

Electrical hire goods:

  • Our light up letters will be delivered and collected by Nikkita Palmer Designs. You as the customer will need to give prior instructions on location of the letters, these are not permitted to be moved once in place.

  • All electrical items will be PAT tested. Nikkita Palmer Designs holds no responsibility of any electrical damage or fault during your hire period.

  • Any damage to electrical goods, electrical components or bulbs will be charged for accordingly and in line with our terms and conditions.

  • No guests should lean, hang or play with the electrical goods or light up letters.

  • The light bulbs will be hot, it is your responsibility to inform your guests of this.

  • Nikkita Palmer Designs holds no responsibility for any damage to anyone or anything with

    regards to electrical items or any other hire product.

  • We recommend you take out appropriate event insurance and to include all electrical and non

    electrical items.

  • It is your responsibility as the customer to ensure the lights and electrical items are turned off

    and on at appropriate times and should not be left on for excessive amounts of time due to

    over heating.

  • Light up letters should never be placed in the centre of an open room where trip hazards could

    occur or where letters are likely to be knocked or fallen due to movement around them.

  • It is your responsibility as the customer to provide any cable coverage you deem necessary

    for health and safety of your guests.

  • No electrical items should be left outside or in a damp or uncovered conditions.

Sweet cart:

  • When supplying sweets, we will supply for the number of guests requested based on 100g pp (unless otherwise arranged)

  • Nikkita Palmer Designs holds no responsibility for number of guests present and using the sweet cart.

  • Sweets will be delivered in sealed boxes, it is the responsibility of the customer to empty the contents into the glassware (or own containers)

  • Children should always supervised by a responsible adult when using the sweet cart.

  • Our sweet cart is lovingly handmade using vintage cart wheels, the cart must not be moved

    once in place by any guests or persons during the hire period.

  • Any movement of the sweet cart during the hire period is strictly no responsibility of Nikkita Palmer     Designs and we hold no liability for any damage caused.

Weather:

  • Nikkita Palmer Designs holds no responsibility in the event of bad weather. The customer is responsible for providing adequate shelter in the event of bad weather at outside events. Any damages caused to goods during any weather conditions will be charged for. Please always advise Nikkita Palmer Designs if you plan to have the goods outdoors and await permission to do so.

  • Goods used outside must always be kept indoors and in a secure and safe location over night.

     

Health and safety:

  • Please take extra care when lifting and moving the hire goods, due to the nature of the materials used, our goods can be very heavy.

  • Nikkita Palmer Designs holds no responsibility for injury or damage caused to any persons or goods during the moving of hire goods.

  • We remind you that our furniture is reclaimed, vintage, rustic and antique and that there may be splinters, nails or rustic metal in some of our furniture. If you are unhappy with the condition of the hire goods, this must be made aware upon delivery. Nikkita Palmer Designs holds no responsibility for any damage or injury caused by the use of our goods.

  • None of our hire goods should be used to stand on or used in an inappropriate manner during hire periods.

  • Always ensure hire goods are set up in an appropriate and safe area to avoid tripping and other injury. Nikkita Palmer Designs holds no responsibility for placement of hired goods.

  • Games hired from Nikkita Palmer Designs should be played in a correct and safe manner preventing accidents. It is the customers responsibility to inform guests of this.

  • Children must always be supervised by a responsible adult when using the hire goods and Nikkita Palmer Designs holds no responsibility for any damage or injury caused.

  • It is your (the customers) responsibility to inform your guests of the terms and conditions and to make them aware of their health and safety.

  • In the event of any injuries or damages while you’re in the possession of our stock we (Nikkita Palmer Designs) hold no responsibility or liability for any persons or goods. In receiving this document and paying your deposit/balance you agree to this.

    Tables and benches

  • The tables are very large and heavy and should always have a minimum of two people when carrying and moving.

  • Never hold the weight of the tables by the legs.

  • Tables and benches must always be erected and collapsed by a member of the Nikkita Palmer

    Designs team.

  • The folding mechanisms should not be forced shut. Damages to the folding mechanisms will be

    charged for.

  • Please ensure the support beam is always placed in the centre of the legs to avoid the legs

    collapsing. It is your responsibility to monitor this during the hire period.

Liability:

  • Nikkita Palmer Designs accepts no responsibility for any injury or damage caused by the goods hired.

  • All measurements provided by Nikkita Palmer Designs will be an approximate value.

  • In the unlikely event that items hired might become unavailable they are to be substituted with

    reasonable and similar goods or to be refunded

  • All furniture is either constructed from naturally occurring products or can be classified as

    vintage/antique, so most items will vary in shades and consistency. Imagery on the company's website and social media provides a reasonable representation of the furniture hired.

  •  Furniture must be kept away from sources of ignition or excessive heat. Our furniture is not fire resistant.

  • All furniture and props are to be placed on an even and secure ground.

    Insurance

    It is strongly advised that you obtain suitable insurance for all items hired from Nikkita Palmer Designs and any sub-hired items. All breakages, damages and losses will be charged for accordingly, including charges for loss of hire.

Terms of Payment:

 

  • A 50% deposit is payable on booking your hire goods, this, along with your signed terms and conditions, reserves your date and covers any material costs. Only once these documents and payment has been received is your booking confirmed.

  • The balance of your hire charge must be paid 14 working days prior to the event.

  • If the payment is not received by the date specified this shall be constituted as breach of

    contract by the client. We reserve the right to hold the order until payment is made in full. When the payment is late, we accept no responsibility should we be unable to purchase the required stock or equipment needed.

Cancellation:

 

If for any reason you need to cancel your hire, you will need to notify the hirer immediately in writing. The booking deposit is non-refundable. Cancellations within two weeks of the event date must be paid for in full. Sub hired items may be subject to different cancellation restrictions.

In the unlikely event that we need to cancel your order any monies paid will be refunded and we will suggest alternative suppliers. Nikkita Palmer Designs and any sub hire businesses reserve the right to cancel, vary or suspend the operation of this contract if events occur which are in the nature of force majeure including (without prejudice to the generality of the foregoing): fire, floods, storm, plant breakdown, strike, lock outs, riot, hostilities, pandemic, government guidelines, severe illness or any other event out of the control of Nikkita Palmer Designs and Nikkita Palmer designs shall not be liable for any breach of contract resulting from such event.

 

Sub Hire:

 

On occasion it may be necessary to sub hire from other suppliers. In this instance, you will be notified and additional advance payments may be needed for certain sub hire items. Sub hired items may also have an alternative damage deposit and policy to Nikkita Palmer Designs.

Nikkita Palmer Designs works closely with The White Emporium. You may receive an invoice from The White Emporium as part of the booking process. Items hired from The White Emporium are subject to the same conditions in this document, as well as the following:

  • A delivery and collection service chargeable at 0.45p per mile is available with a minimum spend of £250. However if failing to meet the minimum spend, hired goods may be collected from our base address with prior arrangement.

  • Venue styling is subjective and whilst The White Emporium / Nikkita Palmer Designs will endeavour to translate the vision for your venue, they cannot be held responsible if the styling is not exactly as you imagined.

  • Mood boards and sketches are the intellectual property of The White Emporium and cannot be copied or shown to other venue stylists unless you have written agreements from The White Emporium.

  • Additional styling hours are chargeable at an hourly rate. Photo release:

     

 

By using Nikkita Palmer Designs hired goods, permission is thereby granted to use images for Nikkita Palmer Designs portfolio and marketing materials e.g. printed brochures, social media or website gallery images. The hired goods will be the main focus of the photographed material and we will never use images of you and your guests without prior permission (for glitter bar photo release, please see separate contract).

By accepting confirmation of your order you are accepting our Terms and Conditions. These are the terms to which you will be contracted. No alteration or substitution to the terms and conditions will be valid unless agreed in writing by both parties beforehand.

In line with the EU GDPR laws, Nikkita Palmer Designs will only use your personal data as a means of communication.

If you require a copy of these terms and conditions please request by emailing nikkitapalmerdesigns@gmail.com